Start with a clear allocation
Assign the worker to the relevant site, plot or room and the planned work stage. Keep job information and notes with that work area so the worker and reviewer can refer to the same record. The weekly schedule remains useful whether your team is paid by the day or completing pricework.
Review the work behind the invoice
Use progress updates, photos and issues to understand the job context when reviewing a worker invoice. An invoice is part of the payment review, while a progress update records what has happened on site. Keeping both available helps the office investigate questions before approval.
Keep pricework separate from hourly calculations
Pricework should not be converted into daywork simply because attendance was recorded. TradeCore supports the different work and invoice paths alongside weekly timesheets. Review time-based work through its time records and pricework through the relevant work and invoice details.
Give the right people access to payment records
Full administrators and authorised office staff can manage worker invoices. Contracts managers review records within their permitted worker scope. Record approvals and payment status in the app so the next person can see what needs attention. Recording an invoice as paid does not itself transfer money.